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Agenda

The Annual Parish Council Meeting will be held at 7.30pm on Thursday 9th May 2019 and will held in the Sandleheath Village Hall, Main Road, Sandleheath. Agenda is now displayed.

 

NOTICE OF SANDLEHEATH PARISH COUNCIL ANNUAL MEETING

 

To all Sandleheath Residents

 

You are invited to attend PARISH COUNCIL ANNUAL MEETING in Sandleheath Village Hall on Thursday, 9th May 2019 at 7.30pm

 

AGENDA

 

  • To elect the Chairman of the Council & to receive the Chairman's Declaration of Acceptance of Office

  • To elect the Vice Chairman of the Council

  • To complete Attendance Book and receive apologies for absence from the meeting

  • To receive any declarations of interest from any Councillor on any agenda item.

  • Public Participation Session: This provides an opportunity for members of the public to raise questions about and comment on items on the agenda.

  • To approve & sign the minutes of the meetings held on 21st March 2019

  • To consider & review the situation following the Parish Council Elections held on 2nd May 2019

    • To consider (and approve, if applicable) the co-option of councillors to fill two vacancies

    • To confirm Acceptance of Office forms completed

    • To confirm Register of Members Interests forms completed

  • Matters arising from previous minutes not appearing as agenda items

  • To review regulatory documentation for Sandleheath Parish Council (to include and not limited to Standing Orders. Financial Regulations, FOIA and GDPR documentation)

  • To appoint an Internal auditor for 2019-2020

  • To review and confirm responsibilities of Parish Councillors 2019-20

  • To appoint a representative on the under mentioned body as required:    

    • Sandleheath Community Association            (1 Member)

    • Sandleheath Village Hall CIO                (1 Member)

  • To consider and approve training for Councillors and Clerk 2019-20

  • To review the Council insurance policy & discuss/decide on alterations (following annual inspection of assets)

  • To confirm the dates & times of ordinary meetings of the Council for the ensuing year.

  • Planning

    • Planning Applications:

  • APPLICATION NO:
  • 19/10430
  • TYPE:
  • Full Planning Permission
  • SITE:
  • BROOKLYN, ALDERHOLT ROAD, SANDLEHEATH SP6 1PT
  • DESCRIPTION:
  • Single-storey rear extension
  • Tree Applications

  • Case Ref:
  • TPO/19/0327
  • Proposed Works:
  • Oak x 1 - Crown raise, reduce and reshape
  • Site Address:
  • Crossroads, Main Road, Sandleheath, Fordingbridge, SP6 1PP

 

  • Other planning matters:

    • NF262 Ringwood and Fordingbridge Skip Hire Ltd

    • Current Appeals - 18/11607 and 18/11608 LAND OF SANDLE LODGE, MAIN ROAD, SP6 1PF

  • The Common: To receive & consider any concerns relating to the Common

  • Highways/Footpaths:

    • To receive an update in relation to any issues relating to highways

    • To receive an update in relation to any issues relating to footpaths/cyclepath including to receive update in relation to further improvements to cyclepath extension

  • Sandleheath Village Hall Update:

    • To receive an update in relation to Sandleheath Village Hall

    • To consider and approve suitable locations for signage

  • Parish Lengthsman Scheme:

    • To receive update following visit to the village on 25th April 2019

    • To consider tasks for future visit to the village on 17th June 2019

  • Play Area in Village: To receive update following request for play area in village

  • To receive items of correspondence.
  • Finance

    • To review current balances & financial position

      • Current Account £1361.58

      • Deposit Account £7329.44

    • To receive draft annual accounts and bank reconciliation 2018-19

    • To advise of proposed VAT reclaim amount 2018-19

    • To consider and approve Sandleheath Parish Council banking arrangements

    • To authorise & sign cheques for payment

  • Meetings of Outside Bodies: To receive reports from members who have attended meetings of outside bodies including Fordingbridge Annual Town Assembly on 17 April 2019

  • Matters to be raised on the next agenda: To consider matters to be raised for the next agenda

  • To set date & time of the next Parish Council Meeting - TBC

  • To pass a resolution in accordance with the Public Bodies (Admission to Meetings) Act 1960 to exclude the public and representatives of the press and broadcast media for discussion relating to the recruitment of the Clerk where publicity might be prejudicial to the special nature of the business.

  • Recruitment of New Clerk: To consider & approve further action following application deadline

 

Vicky Eden, Clerk to the Council       

24 Lyster Road, Fordingbridge, SP6 1QY                                                

Tel 01425 655707                    

Email: parish.clerk@sandleheath.gov.uk